Running your own fleet vs. using subcontractors

Kahala TMS doesn’t force you to choose one model — most 3PLs and brokers run a mix. Every order leg is either run with your own fleet, a trip with a driver and vehicle you dispatch, subcontracted as a tender to a carrier, or split across a mix of both.

Costing your own fleet

For own-fleet legs, set up vehicle classes with a cost-per-kilometre and cost-per-hour rate. When a trip completes, Kahala TMS calculates its cost from the odometer reading and elapsed time, and apportions it across the order legs on that trip, so you get a real margin figure, not just revenue.

Paying subcontractors

For subcontracted legs, a subcontractor rate agreement prices what you owe the carrier, and a payable is generated the same way an invoice is generated for a customer: reviewed, then optionally pushed to Xero as a draft bill.